If an employer in Indiana fails to pay the last paycheck, the following legal steps and considerations apply:
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Timing for Final Paycheck
Indiana law requires that the final paycheck be paid on or before the next regularly scheduled payday after the employee’s termination or resignation. There is no specific requirement for immediate payment upon termination, but the paycheck must not be delayed beyond the next scheduled payday. -
Contents of the Final Paycheck
The final paycheck must include all wages earned during the most recent pay period, including commissions, bonuses, and accrued sick or vacation pay if applicable. -
If the Employer Fails to Pay on Time
If the employer does not provide the final paycheck within ten (10) business days after the employee requests it, the employee may:- File a wage claim with the Indiana Department of Labor (IDOL), Wage and Hour Division. The department can investigate but does not have authority to force payment; resolution may require legal action.
- Seek private legal counsel to pursue a lawsuit for unpaid wages.
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Legal Remedies and Damages
Under Indiana Code § 22-2-5-2, if an employer is found to have acted in bad faith by refusing to pay wages clearly owed, the employer may be liable to pay twice the amount of the unpaid wages plus legal costs. Bad faith generally means a willful refusal to pay.
If there is no bad faith, the employer is typically required only to pay the owed wages. -
Filing a Lawsuit
Employees can file a lawsuit to recover unpaid wages. Such lawsuits often arise from disputes over eligibility for certain pay types (e.g., overtime, bonuses). The lawsuit can compel payment and potentially additional damages if bad faith is proven. -
Unclaimed Paychecks
If a paycheck is unclaimed, employers cannot simply void it or keep the funds. Instead, unclaimed wages are subject to Indiana’s unclaimed property laws and must be reported to the state.
Summary of Steps for an Employee:
- Confirm the final paycheck was not received by the next scheduled payday.
- Request payment from the employer in writing.
- If unpaid after 10 business days, file a wage claim with the Indiana Department of Labor.
- If unresolved, consider consulting an attorney to file a lawsuit for unpaid wages and possible damages.
This process ensures employees in Indiana have a clear path to recover their last paycheck and seek additional remedies if the employer acts in bad faith.
🔴 Immediate Actions (Today or ASAP)
- Check your pay schedule: Confirm when your next scheduled payday was or is supposed to be after your termination or resignation.
- Verify you have not received your final paycheck: Look for any direct deposit, mailed check, or other payment.
- Write a formal payment request to your employer: Send a clear, polite, and written request (email or certified mail) asking for your final paycheck immediately. Include your last workday, amount owed, and request payment by a specific date within 10 business days.
- Keep a copy of your communication: Save your email or letter and any responses from your employer as evidence.
🟡 Short-Term Steps (This Week)
- Wait 10 business days after your written request: If you still have not received your paycheck, prepare to file a wage claim.
- Gather documentation: Collect pay stubs, your employment contract or offer letter, time records, any written communication with your employer about pay, and your final written request.
- File a wage claim with the Indiana Department of Labor (IDOL): Visit their website or call the Wage and Hour Division to submit your claim. They can investigate your complaint but cannot force payment.
- Keep detailed notes: Document all contacts with your employer and IDOL, including dates, times, and what was said.
🟢 Strategic Follow-Up (Next 2-4 Weeks or Longer)
- Evaluate the outcome of the IDOL investigation: If they cannot resolve your issue, consider your next steps.
- Consult a private attorney: Seek legal advice about filing a lawsuit to recover unpaid wages and possible damages, especially if you believe your employer acted in bad faith (willfully refusing to pay).
- Prepare for legal action: Your attorney can help you gather evidence and file a suit under Indiana Code § 22-2-5-2, which may entitle you to double damages plus legal costs if bad faith is proven.
- Monitor unclaimed property rules: If your paycheck remains unpaid and unclaimed, the employer must report it to the state under unclaimed property laws. You can also check with the Indiana Unclaimed Property Division.
Your Legal Rights
- Under Indiana law, your final paycheck must be paid by the next regularly scheduled payday after your last day.
- The paycheck must include all wages earned, including commissions, bonuses, and accrued vacation or sick pay if applicable.
- If your employer refuses to pay wages owed in bad faith, you may be entitled to double the unpaid amount plus legal costs.
- You have the right to file a wage claim with the Indiana Department of Labor and to sue your employer to recover unpaid wages.
- Employers cannot keep unclaimed wages; these must be reported to the state under unclaimed property laws.
Where to Get Help
- Indiana Department of Labor (IDOL) Wage and Hour Division: File wage claims and get guidance. Website: https://www.in.gov/dol/ Phone: (317) 232-2655
- Indiana Legal Services: Free or low-cost legal help for eligible individuals. Website: https://www.indianalegalservices.org/ Phone: 1-844-243-8570
- Indiana State Bar Association Lawyer Referral Service: To find a private attorney. Website: https://www.inbar.org/ Phone: (317) 639-5465
- Indiana Unclaimed Property Division: Check for unclaimed wages. Website: https://www.in.gov/ifa/unclaimed-property/
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